Job posting: SWF Colorado Office Seeking Administrative Assistant

Friday, April 22, 2016

Secure World Foundation is seeking a proactive, detail-oriented professional to join our team as a full-time Administrative Assistant in our headquarters in Broomfield, CO.

Experience in bookkeeping, accounts/payable, payroll processing, and human resources and administrative support duties is highly desirable. Some travel is required.

Essential Duties and Job Functions, including, but not limited to:


  • Reconciling monthly credit card statement and processes payment.
  • Retrieving foreign conversion rates for specific periods and converting all invoices and expense reports from foreign currency to U.S. dollar
  • Preparing monthly bank statement reconciliations and reviews for any coding errors.
  • Preparing support documents for monthly, mid-year, and annual financial reporting.
  • Regular reporting to the Operations Director on spending and budget status.


  • Payroll processing
  • Coordination and support for HR – new hires, annual reviews, etc.
  • Coordination and support for benefits and insurance renewals


  • Updating and maintaining the shared database of contacts.
  • Backup for arranging weekly staff meeting, recording minutes and distributing weekly report to President and staff.
  • Office management

Preferred Background and Qualifications include:

  • Bachelor’s Degree in Business or Accounting
  • 5 to 8 years of experience working with an organization in an accounting or administrative capacity.
  • Excellent computer skills, including proficiency in Quickbooks, ADP, Microsoft Office products, and experience with electronic collaboration tools.
  • Strong financial and auditing skills
  • Honest, strong sense of accountability
  • Experience working as a member of a diverse, geographically scattered team.
  • Strong organizational skills and attention to detail.
  • Strong interpersonal skills, a flexible attitude, and ability to work autonomously with minimal supervision.
  • Interest in SWF initiatives and goals.
  • Professional experience living and working in more than one culture is a plus.
  • Ability to perform professionally in English is required and skill in at least one additional language is highly desirable.

Qualified candidates, please send a cover letter, your resume outlining your work experience, education, and computer skills, and a brief writing sample explaining your interest in SWF’s initiatives to Title the subject line of your email: Admin Assistant Position. No phone calls, please.


Last updated on May 10, 2016