Job posting: SWF DC Office Seeking Administrative Assistant

Thursday, May 8, 2014


The Secure World Foundation is seeking a part-time administrative assistant (maximum of 20 hours/week) to provide general administrative and project support. The successful candidate will be based in our Washington, DC office and responsible for the following:

  • Event planning, including: compiling guest lists; preparing documents; providing travel support for speakers and other participants; being the general liaison with participants, caterers, venue staff, speakers, and/or partners; assisting the day of; and doing any follow-up required after the event.
  • Support the staff in the execution of projects by assisting as needed, including:
    • Compiling and submitting expense and credit card reports.
    • Arranging travel and accommodations for staff.
    • Performing research.
    • Updating the SWF website.
  • Provide communications support through:
    • Serving as backup for arranging the weekly staff meeting and recording minutes of it.
    • Word processing, desktop publishing, electronic media design and distribution.
    • Making sure SWF publications and SWF-supported publications are available for compilation and distribution.
  • Update and maintain shared contacts.
  • Manage office environment by ensuring:
    • Office environment is presentable and all equipment is in working order.
    • Staff is adequately supplied to perform their duties.
  • Other tasks as assigned.

Background and qualifications include:

  • 1 to 3 years of experience working with an organization in an administrative capacity.
  • Strong organizational skills and attention to detail.
  • Strong interpersonal skills, a flexible attitude, and experience working as a member of a diverse, geographically-scattered team.
  • Ability to perform professionally in English.
  • Good computer skills, proficiency in Microsoft Office products (including Publisher), and experience with electronic collaboration tools. 

Qualified candidates, please send a cover letter and your resume outlining your work experience, education, and computer skills to Title the subject line of your email: Admin Assistant Position. Closing date for applications is May 23, 2014, with an expected start date of early June. No phone calls please.

Last updated on May 8, 2014